Documentation

Kanban Board & Queue

Visualize your workload. The Kanban Board is your home base for managing all active commissions at a glance.

Board Basics

The board is arranged in columns representing the status of each project. You can drag and drop commission cards between columns to update their status instantly.

  • Requested: New applications from clients land here first.
  • To Do / Queue: Commissions you have accepted but haven't started yet.
  • In Progress: Work you are currently actively drawing.
  • Completed: Finished work awaiting final approval or delivery.

Commission Cards

Each card represents a single commission. It packs a lot of information into a small space:

  • Visual Indicators:
    • 🔒 Lock Icon: Private commission (details hidden from public).
    • 💼 Briefcase Icon: Commercial Use rights granted.
    • Tags: Colored labels for sorting (e.g., "Sketch", "Fanart", "Priority").
  • Deadlines: Cards show a "Days Remaining" counter. It turns RED if overdue.
  • Progress Bar: A small green bar at the bottom of the card shows completion percentage based on the tasks you've checked off.

Quick Actions

Hover over a card to see quick buttons:

  • Quick View (Eye Icon): Opens a popup with full details, notes, and chat without leaving the board.
  • Decline (X Icon): Quickly reject new requests in the "Requested" column.

Board Customization

Make the workflow your own.

  • Rename Columns: Click on any column header to rename it.
  • Change Colors: Click the color swatch in the header to distinctively color-code phases (e.g., Red for "Urgent", Green for "Completed").
  • Add/Remove Columns: Use the "+ Add Column" button to create new stages like "Waiting on Feedback" or "Sketching".
Safety First: The board is designed to prevent data loss.
  • Safe Deletion: If you try to delete a column that still has cards in it, the system will ask you to move them to a new column first. A popup will let you batch-move all cards instantly.
  • Hidden Cards: If a card ever ends up with no valid column (orphaned), a red "⚠️ Orphaned" button will appear in the header. Click it to find and restore your lost cards.
  • Declined Archive: You can view past rejected commissions by clicking the "🗑️ Declined" button in the header (if you have any).

Advanced Features

The Lottery System 🎲

Overwhelmed by popular demand? Use the automatic lottery tool.

  1. In the Requested column header, click the Dice icon.
  2. Select a Commission Type to run the lottery for.
  3. Enter the Number of Slots you have open (e.g., 5).
  4. Click Run Lottery.

The system will randomly select that many applicants and automatically move them to the Selected column. All others remain in "Requested" for you to keep on waitlist or decline.

Exporting Data

Need a spreadsheet for taxes or analytics? Click the Export CSV button in the top right. You can choose which fields (Price, Date, Client Name, Email) to include in your report.